Job Summary
The primary role of the Project Coordinator at MLT is to coordinate project activities under the Project Management Office (PMO) umbrella for Division Units. The Project Coordinator is responsible for initiation, planning, execution, monitoring, controlling and closing project coordination activities. To achieve these goals, the Project Coordinator will coordinate project requirements, scope defining activities, resource allocation and monitor work efforts of project team members. Efficient coordination of project deliverables, strong risk management, effective quality control activity coordination, clear communication of expectations within the project team and upward reporting to division managers are critical tasks that must be performed throughout all projects.
Core Competencies
-
MLT culture focused
-
Team Focused
-
Customer focused
-
Results focused
-
Effective communication
-
Energy & stress management
-
Time management
-
Problem solving and trouble shooting
-
Accountable and dependable
-
Ethics and integrity
-
Professional development and continual learning
Job Duties
-
Kick-off project defining the projects goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables.
-
Coordinate project activities throughout the project lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors necessary for success.
-
Plan project timelines, milestones and deliverables using the appropriate software tools and templates. Provide regular weekly and monthly project status reporting.
-
Adhere to established methodologies for project management as outlined in the Project Management Body of Knowledge (PMBOK)
-
Manage resource allocation and project needs with Division Manager and flexibility to adjust to shifting priorities and deadlines.
-
Intuitive grasp of organizational structure in order to manage cross-departmental and cross-disciplinary resource allocation and work dependencies
-
Organize project teamwork work activities and guide the teams throughout their efforts to produce deliverables according to specification.
-
Facilitate project meetings. And work with division manage to help with conflict resolution.
-
Able to effectively communicate with all types of staff, including technical, professional, and upper management. Able to effectively communicate both verbally and in writing.
-
Able to build and maintain lasting relationships with division units, key managers, and other stakeholders.
-
Track and monitor project revenue and expenses to ensure completion within budget.
-
Track and monitor the efforts and billing of third-party workers, such as consultants, contractors and other specialists.
-
Persuasive and motivating, with a strong focus on managing consultants.
-
Conduct project post-mortems in order to identify areas for improvement; make recommendations based on findings.
Requirements
-
1-3 years of experience coordinating project activities.
-
Demonstrated success in coordinating project activities.
-
Community college business degree or equivalent.
-
Familiarity with project management software.
-
CAPM certification is an asset.
Working Conditions
-
Travel could be required.
-
Sitting for extended periods of time.